As a reminder, to have entry to those options you want a Copilot for Microsoft 365 license!

How you can immediate like a professional

Writing nice prompts is the important thing to having higher interactions with Microsoft Copilot in Groups. Similar to speaking to a co-worker, clear communication and sure strategies may help you get higher outcomes from some prompts than others. On this version, we spotlight how to immediate like a professional for Copilot in Groups – first by summarizing how and the place Copilot can help you in Groups, then by guiding you thru 8 tricks to elevate your prompting abilities and the way you work together with Copilot.

Make the most of the next suggestions and methods to construct your Copilot basis and begin prompting like a professional!

Copilot for Microsoft 365 in Groups

Open Copilot for Microsoft 365 in Groups by navigating over to the chat app in Groups and clicking on the Copilot icon. Right here, Copilot will use knowledge grounded within the Microsoft Graph that searches throughout your Microsoft 365 apps to raised personalize its solutions. You possibly can draft content material, make amends for what you missed, and get solutions to questions supported by knowledge from PowerPoint and Phrase recordsdata, Outlook emails, and extra – all securely grounded in – and powered by – your work knowledge.

Tip #1: Embrace extra specifics and particulars in your prompts. This may appear to be clarifying how Copilot can meet your wants or referencing recordsdata, conferences, or contacts that Copilot can leverage to offer a richer output. For instance, as a substitute of asking Copilot a easy immediate like “summarize the Fundraiser assembly,” ask it to “Recap the Fundraiser assembly and recommend an agenda for a follow-up assembly based mostly on any excellent gadgets. Embrace a desk that exhibits motion gadgets and who’s answerable for every merchandise.” The extra detailed the immediate, the higher Copilot’s end result shall be!

Copilot within the compose field

Copilot additionally assists you in crafting extra polished and efficient messages, straight from the textual content compose field in your chats and channels. It goes past spell-checking and grammar correction; Copilot will recommend enhancements, rewrites, and changes to boost the readability, tone, and affect of your messages. Whether or not you’re shortly responding to your coworker or sharing an in depth mission replace with a supervisor, Copilot has your again. You possibly can navigate to the message compose field anyplace you’ll be able to write textual content in Groups and begin crafting your message. After you will have an acceptable tough draft, click on on the Copilot icon in your chat field, press “Rewrite,” and watch your message immediately remodel!

Tip #2: The “Alter” possibility lets you adapt a message to no matter viewers you might be speaking to, from a co-worker to a good friend, your bigger group, and even your supervisor. Merely select from the vary of choices within the “Alter” menu and alter the size (concise or longer) or the tone (informal, skilled, assured, or enthusiastic) of your message.

Tip #3: Use the “customized tone” choice to finetune your message’s tone, embrace further context, translate a message, and make your writing extra inclusive or persuasive! For instance, you’ll be able to immediate that you really want Copilot to make your message “longer, cheerful, and convincing” and Copilot can apply these modifications immediately within the compose field – with out you needing to go away your circulate of labor.

Copilot in chats and channels

When you’re checking the most recent messages in a gaggle chat or seeing what the most recent updates are in your mission’s channel, Copilot is there to rework the best way you’re employed. From an open chat or channel choose the Copilot icon to develop a devoted Copilot window to tug info from the precise chat or channel you might be in. Did you simply get again from every week off work and need to know what you missed? Or in case your title was talked about and why? Copilot shortly analyzes previous messages, recordsdata despatched, and different related info to offer solutions to no matter you need assistance understanding about your chats and channels.

Tip #4: Catch up on info quicker by asking Copilot for key takeaways from a chat or particular info you missed. You possibly can even reference a chat participant in your immediate – like asking “What recordsdata has Erin shared?”

Tip #5: Copilot may help you with private duties and motion gadgets you might need missed. As an alternative of asking “What have been the follow-up gadgets,” make it private! Ask “Do I’ve any follow-up gadgets?” or “What’s my highest precedence process?”

Tip #6: Copilot in chats and channels will give higher responses with extra particular instructions. Attempt sending it this immediate detailing how you need to obtain info: “Create a desk with everybody’s motion gadgets. Embrace the motion merchandise, particular person’s title, and due date.”

Copilot in Groups conferences

Copilot in Groups conferences helps you catch up, brainstorm, and get to choices quicker. Ssuggest be part of your assembly and click on on the Copilot icon to start utilizing Copilot. Copilot will want transcription to run (except it’s set to “Solely throughout the assembly” by the organizer). Clicking on Copilot will immediate you to start out the transcript if it hasn’t began already.

Copilot may help you make amends for something you’ve missed within the assembly up to now, recommend inquiries to ask the opposite assembly members, and extra. It will possibly even set up the concepts shared throughout the assembly in an easy-to-read desk which you can share after the assembly. Copilot expands on the built-in summaries supplied by clever assembly recap by enabling you to ask any query in regards to the assembly, serving to you get deeper insights into the matters you’re all for. For one of the best expertise, be certain that recording or transcription are turned on in your assembly. To make use of Copilot in Groups conferences with out retaining a transcript of the assembly dialogue, assembly organizers can set Copilot entry to ‘Solely throughout the assembly’ from the assembly choices. When chosen, customers will solely be capable to work together with Copilot throughout the assembly, they usually gained’t be capable to entry Copilot, their earlier interactions with Copilot, or clever assembly recap after the assembly ends.  Study extra right here.

Tip #7: Transcend assembly summarization by utilizing Copilot to assist drive alignment and enhance assembly outcomes. Throughout a gathering, use prompts resembling “What questions are unresolved?” and “Recommend comply with up questions” to assist enhance assembly effectivity and productiveness.

Tip #8: Ask Copilot to format and categorize the dialogue factors that can assist you keep organized with subsequent steps. After the assembly, use prompts resembling “Checklist completely different views by subject” or “Checklist the professionals and cons of the [INSERT TOPIC] choice in a desk format” to visualise the dialogue factors in new ways in which enable you to keep on observe.

Additional prompting steerage

Quite a bit goes into the muse of immediate. For instance, together with an in depth persona – as specified by this template – may help anchor Copilot into a selected mindset and experience that you are looking to ship in your prompts.

Moreover, see this pattern immediate used to collect insights for group brainstorming periods with management. Not all prompts have to be this lengthy however take note of the detailed persona and context added to the immediate which helps drive simply referenceable output in a desk format.

Lastly, be certain that to iterate and regenerate. Usually, your first consequence isn’t the ultimate or greatest response. When you’re not happy with the outcomes Copilot gave you, revise your immediate, comply with one of the best practices specified by this weblog, and check out once more. Working with Copilot is all about constructing your dialog, and determining what communication type works greatest in your situation is essential to prompting even higher with Copilot in Groups.

Extra assets

If you wish to study extra about find out how to take your prompting abilities up a notch and obtain higher enterprise outcomes

with Copilot, we extremely encourage you to learn the article 5 suggestions for prompting AI, which dives into the construction of a immediate for higher communication.  And for extra examples of prompts that Copilot may help you with, try Copilot Lab! Filter by particular Microsoft 365 apps to study what sorts of prompts to make use of for a wide range of completely different work situations and get suggestions for higher optimized prompts with Copilot!

What’s coming subsequent

When you’re already utilizing Copilot in Groups, share your favourite Copilot in Groups suggestions and methods within the feedback for the prospect to get featured in a future “Immediate Like a Professional” weblog! And make sure to comply with the Groups MTC website so that you by no means miss upcoming blogs. Blissful prompting!

*To reference a selected particular person, file, or assembly with Copilot for Microsoft 365 in Groups, merely add a “/” to your immediate.

Copilot in Groups is continually evolving and enhancing due to your enter and suggestions. If a Copilot immediate doesn’t work the best way you count on it to, tell us how by utilizing the thumbs-down button that seems after a response.