In an period the place e-mail stays each the important software for enterprise communication and a first-rate goal for cybercriminals, Outlook customers face unprecedented safety challenges.

Whereas Microsoft’s native protections supply primary safeguards, they fall dangerously quick in opposition to at the moment’s refined phishing schemes, AI-powered BEC assaults, and regulatory compliance calls for.

The answer? Specialised safety add-ins that remodel Outlook from a vulnerability right into a fortified communications heart.

The Significance of E-mail Safety in Outlook

E-mail is without doubt one of the most important channels of enterprise correspondence and, along with it, one of the crucial weak factors to cyberattacks. Confidential paperwork, logins, monetary info, and private knowledge move via Microsoft Outlook.

If e-mail is just not nicely secured, it could actually result in knowledge breaches, phishing assaults, malware infections, and regulatory violations (e.g. GDPR, HIPAA, and so forth.). That’s why it’s essential to make use of extra safety instruments proper inside Outlook.

Why Outlook add-in can considerably enhance knowledge safety

Add-ins are extensions that add new options to Outlook, together with these associated to safety. Due to their integration, they shield Outlook customers once they work together with the e-mail, which is crucial as a result of most errors happen once they work together with the content material. They work proper within the mail interface and might:

• Mechanically examine emails for phishing and malicious hyperlinks
• Encrypt messages and attachments
• Stop confidential emails from being forwarded
• Monitor who opened an e-mail and when
• Combine with DLP programs (knowledge loss prevention)

Benefits of utilizing add-ins

Fashionable Outlook add-ins present complete e-mail safety whereas working as discreetly and effectively as doable. The principle benefit is that they improve the extent of safety with out the necessity for extra actions on the a part of customers.

Add-ins operate within the background, robotically making use of the desired safety insurance policies, which considerably reduces the dangers related to human error.

The monitoring and reporting operate is equally essential. The IT division will get full entry to detailed logs, can monitor e-mail safety in real-time, and reply shortly to potential threats.

An extra benefit is the flexibility to combine with different firm safety programs. The add-ins can work together with company anti-viruses, SIEM programs, identification instruments, and different info safety instruments, making a unified protecting circuit.

How you can Select the Greatest Outlook Add-Ins for Safety?

When selecting safety add-ins for Outlook, there are a number of crucial components you must think about. Fashionable safety programs should present full knowledge safety whereas remaining simple to attach and straightforward to make use of.

1. Safety in opposition to phishing and spam

A dependable add-in needs to be like an attentive safety guard – recognizing suspicious emails at a look: faux addresses, harmful hyperlinks and lure attachments. One of the best options use synthetic intelligence and continually up to date menace intelligence databases to intercept threats earlier than they attain your inbox.

2. Encryption and safe knowledge storage

Excessive-quality add-ins supply computerized or guide encryption of emails and attachments. That is particularly essential for transmitting delicate info – particularly in authorized, finance, and HR departments. It’s additionally value listening to the place and the way the info is saved (on gadgets, within the cloud, with backup and entry safety).

3. Simple integration and customization

The add-in ought to set up shortly and seamlessly on each native variations of Outlook and Outlook 365. It’s handy if there’s centralized administration, coverage templates, and AD/SSO (single sign-on) assist in order that directors and customers should not overloaded.

4. Person expertise and suggestions

Safety mustn’t intrude along with your work. Good add-ins work unobtrusively, with a transparent interface and minimal clicks. Take note of person critiques and scores on Microsoft AppSource – that is usually essentially the most trustworthy indicator of reliability and usefulness.

High 15 Outlook Add-Ins for Knowledge Privateness & Safety

In at the moment’s world of threats, Outlook’s built-ins defenses can’t cease refined phishing, knowledge breaches, or regulatory violations. That’s why we’ve compiled a choice of 15 specialised add-ins that may preserve you secure when working with e-mail.

Microsoft Purview Message Encryption — Greatest for Enterprise-Grade E-mail Encryption

Microsoft’s built-in e-mail safety answer for Outlook offers end-to-end encryption for emails and attachments. It’s absolutely built-in with Workplace 365 and Azure, enabling safe messaging each inside and out of doors your group.

Key Options:

• Automated and guide encryption of emails
• Attachment safety (recordsdata, PDF, pictures)
• Assist for DLP insurance policies (leak prevention)
• GDPR, HIPAA, FZ-152 compliant
• Potential to retract despatched messages

Professionals: Deep integration with the Microsoft ecosystem, centralized administration, compliance with strict requirements

Cons: Requires Microsoft 365 E5 subscription or separate license, troublesome to configure for smaller firms

Greatest For: Massive enterprises and authorities companies that want safe encryption with authorized assist.

Pricing: Paid (Included in Microsoft 365 E5/A5/G5 or as a separate service).

Virtru E-mail Encryption

Virtru offers a easy but highly effective answer for end-to-end encryption of emails and attachments instantly in Outlook. It permits customers to guard delicate knowledge with out difficult settings whereas sustaining the comfort of working along with your mail.

Key Options:

• Simple encryption of emails and attachments with out technical abilities
• Potential to retract despatched emails or limit their forwarding
• Compliant with GDPR, HIPAA, CCPA, and different necessities
• Potential to learn encrypted emails with out putting in extra software program
• Automated encryption by key phrase or knowledge kind

Professionals: Intuitive interface, cross-platform assist (Outlook, Gmail, cellular gadgets), capability to retract emails

Cons: Requires subscription for full performance

Greatest For: Small and medium-sized companies, healthcare suppliers, attorneys, and freelancers who want easy however dependable e-mail safety.

Pricing: Free trial, paid plans beginning at $5 per thirty days.

Mimecast Safe E-mail Gateway

Mimecast offers a cloud-based e-mail safety service that filters incoming and outgoing e-mail messages, blocking spam, phishing, viruses, and focused assaults earlier than they attain customers’ inboxes.

Key Options:

• Combines antivirus, antispam, and phishing safety
• Detects BEC (Enterprise E-mail Compromise) and different refined threats
• Mechanically backs up all correspondence
• Prevents confidential knowledge leaks
• Analyzes recordsdata and hyperlinks in a sandbox earlier than emails are delivered

Professionals: Extremely efficient in opposition to advanced threats, cloud-based structure, integration with Workplace 365

Cons: Troublesome to configure, requires administrator coaching, excessive value

Greatest For: Massive enterprises and organizations that deal with confidential knowledge and want complete safety in opposition to superior threats.

Pricing: Paid, the associated fee is dependent upon the variety of customers and chosen options.

Proofpoint E-mail Safety

Proofpoint offers complete enterprise e-mail safety in opposition to phishing, focused assaults (BEC), and malicious attachments utilizing synthetic intelligence and behavioral evaluation.

Key Options:

• Detects spoofed domains and social engineering
• Blocks government spoofing assaults
• Inspects recordsdata in an remoted setting
• DLP for e-mail
• Analyzes and intercepts malicious hyperlinks in actual time

Professionals: Extremely correct menace detection, integration with SIEM programs, deep analytics

Cons: Requires coverage customization, premium worth

Greatest For: Massive companies and authorities companies the place safety in opposition to focused assaults and knowledge breaches is crucial.

Pricing: Paid (requested individually).

Cisco Safe E-mail

Cisco Safe E-mail (previously Cisco E-mail Safety) protects company e-mail from threats together with phishing, spam, viruses, and focused assaults utilizing cloud and hybrid applied sciences.

Key Options:

• Actual-time evaluation of attachments and hyperlinks
• Remoted setting for detailed evaluation of suspicious recordsdata
• Safety primarily based on a worldwide menace database
• DLP and encryption
• Integration with Cisco SecureX – a single safety platform

Professionals: Highly effective safety in opposition to advanced threats, integration with Cisco ecosystem, excessive scalability

Cons: Problem of preliminary configuration, requires administrator qualification

Greatest For: Massive enterprises and organizations already utilizing Cisco merchandise, or those that want complete e-mail safety within the cloud.

Pricing: Paid, the associated fee is dependent upon the variety of customers and choices chosen.

Barracuda E-mail Safety Gateway

Barracuda E-mail Safety Gateway is a complete answer to guard company e-mail from spam, phishing, viruses, and focused assaults (BEC) with multi-level filtering and AI evaluation.

Key Options:

• Detecting Pretend Emails and CEO Fraud
• Zero Menace Safety – Sandbox for attachment evaluation
• DLP and Encryption
• Mail backup
• Workplace 365 integration – cloud and hybrid assist

Professionals: Simple to deploy, computerized safety updates, built-in archiving

Cons: Restricted analytics in comparison with opponents

Greatest For: Medium and enormous companies, particularly firms with hybrid infrastructure (Workplace 365 + on-premises servers).

Pricing: Paid (from $3/person per thirty days).

Zix E-mail Encryption

Zix offers computerized e-mail encryption to adjust to business requirements (HIPAA, GDPR), defending delicate knowledge in transit.

Key Options:

• Automated encryption primarily based on DLP insurance policies
• HIPAA/GDPR assist for regulated industries
• Safe portal for exterior recipients
• Monitoring emails with learn affirmation
• Integration with Outlook and cellular purchasers

Professionals: Ease of use, concentrate on compliance, dependable supply

Cons: Primary performance, restricted analytics

Greatest For: Medical establishments, monetary organizations, and authorities companies that require compliance.

Pricing: Paid (worth on request).

Egress Stop

Egress Stop makes use of synthetic intelligence to stop delicate knowledge leaks through e-mail by robotically analyzing e-mail content material and person conduct.

Key Options:

• AI evaluation identifies leakage dangers
• Takes under consideration person conduct and correspondence content material
• Automated encryption
• Alerts on potential DLP violations
• Integration with Outlook and Workplace 365

Professionals: Clever safety with out false alarms, user-friendly interface, minimal influence on workflow

Cons: Excessive value, requires worker coaching

Greatest For: Legislation corporations, monetary establishments, and firms coping with extremely delicate knowledge.

Pricing: Paid (worth on request).

Development Micro E-mail Safety

Development Micro E-mail Safety is a cloud-based answer to guard company e-mail from spam, phishing, viruses, and focused assaults with multi-level filtering and behavioral evaluation.

Key Options:

• Block phishing, BEC assaults and ransomware
• Analyze suspicious recordsdata in an remoted setting
• AI-antispam – filter unsolicited mail
• Actual-time hyperlink verification
• Workplace 365 integration – full assist for Microsoft’s cloud suite

Professionals: Simple deployment, efficient safety in opposition to new threats, user-friendly management panel

Cons: Restricted customization choices, common efficiency underneath heavy hundreds

Greatest For: Medium-sized companies and corporations utilizing cloud companies (particularly Workplace 365) that want dependable safety with out advanced customizations.

Pricing: Paid (beginning at $5 per person per thirty days).

Mailock Safe E-mail

Mailock offers a easy answer for safe correspondence with exterior recipients, permitting you to ship encrypted emails instantly from Outlook with out difficult settings.

Key Options:

• One-time passwords – recipients open emails via a safe portal
• Retraction of despatched emails
• Notifications when emails are seen
• GDPR-compliant – complies with private knowledge safety necessities
• Outlook integration

Professionals: Simple to make use of, doesn’t require software program set up on the recipient, appropriate for one-off shipments

Cons: Restricted performance for inner correspondence, primary interface

Greatest For: Firms that must shortly arrange GDPR-compliant correspondence with purchasers and companions (legislation corporations, HR departments, small companies).

Pricing: Paid (from £3 per person per thirty days).

PreVeil Finish-to-Finish Encryption

PreVeil offers end-to-end encryption of company correspondence utilizing state-secret degree algorithms, defending knowledge even from insider threats.

Key Options:

• AES-256 encryption
• Zero-Data structure – even PreVeil can’t entry your knowledge
• Safety in opposition to BEC assaults
• Works on PCs, cellular gadgets, and within the browser
• Easy key administration – no advanced PKI infrastructures required

Professionals: Most safety, user-friendly, safety from insider threats

Cons: Restricted integration with third-party companies, requires adaptation of workflows

Greatest For: Organizations with high-security necessities: protection enterprises, legislation corporations, and monetary establishments.

Pricing: Paid (from $10 per person per thirty days).

Test Level Concord E-mail & Workplace

Test Level is a complete safety of cloud-based workplace companies (Workplace 365, Gmail) from phishing, BEC assaults, and knowledge leaks with a single administration console.

Key Options:

• AI detection of CEO Fraud and spoofed domains
• File evaluation in an remoted setting
• DLP for cloud companies – management knowledge in Outlook and Groups
• Mechanically take away malicious hyperlinks from emails
• Unified safety – mail, recordsdata, and chats in a single answer

Professionals: Deep integration with Workplace 365/G Suite, computerized e-mail response to threats

Cons: Requires coverage customization, premium worth

Greatest For: Firms that use cloud-based workplace suites and want centralized communications safety.

Pricing: Paid (worth on request).

Tessian Human Layer Safety

Proofpoint makes use of synthetic intelligence to research person conduct and stop errors that result in knowledge breaches or phishing assaults.

Key Options:

• AI safety alerts you if you’re misdirected
• Detects suspicious worker conduct
• Blocks harmful emails earlier than they’re despatched
• Detects abnormalities in communications
• Worker coaching – interactive threat alerts

Professionals: Minimizes human error, computerized safety with out guidelines

Cons: Requires a “studying” interval for the system, excessive value

Greatest For: Massive firms with high-risk operations (finance, attorneys, pharma) the place the human issue is the principle vulnerability.

Pricing: Paid (worth on request).

IRONSCALES Anti-Phishing

IRONSCALES combines synthetic intelligence and crowdsourced knowledge to robotically detect and block phishing assaults in real-time.

Key Options:

• Self-learning safety system
• Automated elimination of phishing emails from inboxes
• Report Phishing button – staff assist to enhance safety
• Simulated assaults – testing the vulnerability of employees
• Integration with Outlook/Workplace 365

Professionals: Quick deployment, computerized adaptation to new threats

Cons: Restricted performance in opposition to BEC assaults

Greatest For: Medium and enormous companies the place phishing is a serious menace (retail, schooling, public sector).

Pricing: Paid (from $3.75/person/month).

SpamTitan E-mail Safety

SpamTitan offers cloud and on-premises options for filtering spam, viruses, and phishing assaults with easy administration and excessive accuracy of menace detection.

Key Options:

• Analyze incoming/outgoing emails
• Blocking faux websites and emails
• Customise filtering guidelines to satisfy enterprise wants
• Actual-time menace monitoring
• Workplace 365 assist – cloud and hybrid safety

Professionals: Low value, simple deployment, excessive filtering accuracy

Cons: Restricted performance in opposition to refined BEC assaults

Greatest For: Small and medium-sized companies, colleges, and non-profit organizations that want dependable safety with out advanced customizations.

Pricing: Paid (from $2.50 per person per thirty days).

Comparability Desk: Greatest Outlook Add-Ins for Safety

Discover the right safety add-ins for Outlook: the desk reveals the highest 5 options with a comparability of encryption, anti-phishing, DLP, and worth classes for various enterprise wants.

Add-In	Greatest For	Encryption	Anti-Phishing	DLP	Sandbox	Pricing
Microsoft Purview	Massive enterprises (compliance focus)	Finish-to-end encryption	Superior (AI-based)	Full assist	Full assist	Premium (E5/G5)
Virtru	Person-friendly encryption	Finish-to-end encryption	Primary safety	Sure	No	From $5/person
Mimecast	Superior menace safety	Sure	AI-powered + CEO fraud detection	Sure	Sure	Enterprise pricing
Proofpoint	Focused assault prevention	Sure	AI/BEC safety	Superior	Sure	Excessive-end
Cisco Safe	Cisco ecosystem customers	Sure	Sure	Sure	Sure	$$$
Barracuda	Multi-layered safety	Sure	Sure	Sure	Sure	From $3/person

A comparability of one of the best Outlook safety add-ins.

Why Commonplace Safety Options Aren’t Sufficient

Right this moment’s e-mail threats have turn into so refined that Outlook’s built-in defenses are not sufficient. Let’s discover out why.

Commonplace Outlook provides primary safety features: a easy anti-spam filter, guide encryption functionality, and minimal virus safety. Nonetheless, these instruments have severe limits:

1. The anti-phishing filter usually misses focused assaults, particularly when attackers use precise copies of company e-mail addresses, faux domains with letter substitutions (“amaz0n.com” with a zero as an alternative of “o”), and even psychological methods (“urgently pay the invoice from the administration”).
2. Constructed-in encryption requires guide activation for every e-mail. However as apply reveals, staff usually neglect to activate the safety, could make a mistake when setting it up, or lose entry keys.
3. There is no such thing as a knowledge leakage safety (DLP). Because of this an worker can by accident ship a buyer database to an unauthorized particular person, ahead a monetary report back to a private e-mail, or publish confidential paperwork.
4. There is no such thing as a attachment evaluation within the sandbox. Harmful recordsdata (Phrase, PDF, Excel) are opened instantly, permitting macro viruses to contaminate the system, spyware and adware to activate, and malicious scripts to execute.

SCAND: Customized Outlook Add-Ins for Your Safety Wants

Off-the-shelf Outlook safety options are good, however many firms want personalized instruments which might be tailor-made to their particular wants. At SCAND we specialise in customized Outlook add-in improvement that goes past off-the-shelf options.

Why would it’s worthwhile to order a customized answer?

Off-the-shelf plugins are sometimes both redundant (with a bunch of pointless options) or not versatile sufficient. We create options that:

• Tailored to your business – for instance, particular encryption necessities in medication or legislation.
• Built-in along with your infrastructure – works along with your inner CRM, DLP, or SIEM programs.
• Scalable to your corporation – you can begin with primary safety and add options as you develop.

What options will we implement most frequently?

1. Automated encryption. 

Not simply guide activation, however clever guidelines: for instance, all emails from accounting or marked “Confidential” are encrypted robotically.

2. Phishing safety with coaching

The system not solely blocks suspicious emails but additionally explains to staff learn how to acknowledge an assault (e.g., by highlighting faux domains within the handle).

3. Safe work with attachments

• Sandbox to examine recordsdata earlier than opening.
• Automated conversion of dangerous codecs (e.g. .exe → .zip with password).
• Watermarks for confidential paperwork.

4. Leak Management (DLP)

• Block emails containing card numbers, passport numbers, and different delicate knowledge.
• Warning when an try is made to ship a file labeled “Inside Solely” to an exterior recipient.

5. Analytics and reviews

The IT division sees: who tried to ship dangerous knowledge, and which phishing assaults had been blocked, which staff are most probably to make errors.

Outlook4Gmail: Sync your Google Calendars and Contacts with Outlook

If your organization makes use of Gmail, however you want the acquainted Outlook interface with all its options and added safety, our Outlook4Gmail answer is strictly what you want. Now we have developed a handy software that gives full synchronization between Gmail and Outlook, permitting you to work along with your mail, contacts, and calendars in a well-recognized interface, however with the essential addition of built-in company e-mail safety.

The important thing characteristic of our method is that we don’t simply join Gmail to Outlook, we create a safe working software that mixes the comfort of a well-recognized interface with the fashionable safety necessities of company communication. That is particularly essential for firms which might be migrating to Gmail however need to retain management over their e-mail correspondence and shield themselves from trendy threats.

Want a personalized safety module for Outlook?

Contact SCAND to debate your venture. We’ll analyze your dangers and suggest an answer with out pointless options – solely what is going to actually shield your corporation.